Visa route dossier
Nepal to Japan Student Visa — COE-supported long-term study
Route readiness
Research completeness
Visa type
Work visa
Difficulty
Easy
Timeline
School/proxy obtains the Certificate of Eligibility, applicant completes mandatory JPETS screening at a designated Nepal clinic, books VFS Kathmandu and submits passport/form/photo/COE file. Embassy states typical 6 working days after VFS submission, but detailed examination can take 1–2 months; without COE several months.
Documents
12 listed
Route freshness
Visa rules can change. Always verify with official sources before applying.
Route verification
This route is being reviewed. Confirm current requirements with official sources before you apply.
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Planning risks
These warnings highlight planning risks that may affect this route. They are planning signals, not legal advice.
Documents
Names, dates, employment, salary, bank movements, sponsor details and travel purpose must match across the form and attachments. Explain discrepancies in a signed letter and attach source documents; never alter a record.
Documents
Use designated clinic only. Screening includes interview, physical and chest X-ray; sputum testing if TB suspected. Certificate normally valid 180 days and may be limited to 90.
Processing delay
Embassy states VFS slots up to 10 working days ahead are released daily; typical issuance 6 working days, detailed examination 1–2 months.
Scam / agent risk
Embassy and VFS warn against people selling priority bookings. Use only official VFS; charges are non-refundable.
Visa policy
MOFA states COE supports smoother processing but does not guarantee issuance. Without COE, extensive verification and several months may be required.
General route note
All ordinary applications in Nepal go through VFS, not directly to Embassy. New slots up to 10 working days ahead are released daily. VFS/Embassy offer no paid priority appointment. Government single-entry fee tracked as JPY 3,000 equivalent; VFS Nepal service charge separate and non-refundable.
Route intelligence
Structured route-level risk and readiness summaries. For specific alerts, see route warnings.
Health/security reviewed
JPETS applies to Nepalese medium/long-term residents: designated clinic only; interview, physical, chest X-ray and sputum if suspected. Certificate normally 180 days, possibly 90; carry copy after entry.
All ordinary visa applications use VFS. Slots up to 10 working days released daily; 6 working days typical, 1–2 months detailed review; no paid priority service.
KTM–NRT nonstop or one-ticket ICN/BKK/SIN connection. Send flight and terminal to school and arrive inside reception window.
Use school, Embassy and official VFS only. Fake JPETS certificate or priority appointment can damage application.
Part-time work only after permission: up to 28 hours/week in term and 8 hours/day in long vacations; no adult-entertainment-related work.
JPY 3,000 government benchmark plus VFS Nepal invoice, JPETS clinic, translation and insurance.
Residence card/address registration within 14 days, National Health Insurance, school enrolment and work permission before paid work.
110 police; 119 fire/ambulance; school emergency desk; Nepal mission; keep JPETS copy.
Route intelligence summaries are planning aids. Health, security, and travel conditions can change quickly. Verify current official guidance before travel or payment.
Overview
A planning summary for this visa path.
Long-term student visa for a Nepalese applicant admitted by a Japanese school or university. COE supports but does not guarantee visa issuance. Nepalese medium/long-term applicants must submit an official JPETS TB Clearance Certificate from a designated panel clinic.
Applicant profile
Nepalese students with genuine admission, school-supported COE, coherent academic/funding evidence, valid JPETS clearance and a complete VFS file.
Eligibility
Refusal risk
Spot weak points in your profile before you apply. This is an educational estimate, not an official decision.
Answer 12 short planning questions to spot weak points in your profile before you apply for Work visa.
This tool provides an educational risk estimate based on the information you enter. It does not predict an official visa decision and is not legal or immigration advice. Always verify requirements with the relevant immigration authority or embassy.
Estimated cost
Official fees are calculated from published cost items marked Official fee. Proof of funds is shown separately as money to show, not a fee.
Official fees to pay
Not calculated
Add Official fee cost items to calculate
Proof of funds to show
Not calculated
Not set in cost summary or cost items
Preparation costs
Not calculated
Document, medical, travel, and other preparation estimates
Government single-entry visa benchmark JPY 3,000 equivalent. VFS Nepal service charge and JPETS clinic fee are separate local invoices.
Route assistant
Ask questions about eligibility, documents, costs, warnings, process steps, travel, arrival, and official sources for this route.
VisaPathways provides route research, not legal advice. Always verify with official sources before applying.
Processing time
School/proxy obtains the Certificate of Eligibility, applicant completes mandatory JPETS screening at a designated Nepal clinic, books VFS Kathmandu and submits passport/form/photo/COE file. Embassy states typical 6 working days after VFS submission, but detailed examination can take 1–2 months; without COE several months.
See the step-by-step process section for staged timing notes.
Documents
Early planning checklist. Confirm final requirements with official sources.
Valid Nepalese passport
One completed Japan visa application form
One compliant photograph
Certificate of Eligibility: original/copy or printed electronic COE
Admission/enrolment letter and school documents requested by VFS/Embassy
Academic certificates, transcripts and Japanese-language evidence requested by institution/case
Financial sponsor letter, relationship evidence, bank statements, income/tax/employment records and tuition-payment evidence requested for COE/visa
Official JPETS TB Clearance Certificate from a designated panel clinic
Applicant copy of JPETS certificate retained for possible presentation after entry
Original documents where Nepal mission requires originals
Additional VFS Nepal checklist documents
Overseas travel/medical insurance evidence recommended by Embassy
Document readiness
Select the documents and evidence you already have. VisaPathways will show what appears complete, what may need improvement, and which gaps could increase application risk.
Select the documents and evidence you already have for Work visa. VisaPathways will show what appears complete, what may need improvement, and which gaps could increase application risk.
This tool provides an educational document-readiness estimate based on the information you enter. It does not confirm eligibility, guarantee approval, or replace official immigration guidance. Always verify requirements with the relevant immigration authority, embassy, or visa application centre.
Personal assessment
Combine your refusal-risk and document-readiness results into one route-specific preparation report.
Combine your refusal-risk and document-readiness results into one route-specific VisaPathways assessment report with priority actions, timeline guidance, cost planning, and alternatives.
To build a useful action plan, complete the refusal-risk and document-readiness assessments.
This action plan is an educational planning tool based on the information you entered and the route data currently available on VisaPathways. It does not confirm eligibility, predict an official decision, or replace legal, immigration, embassy, or government guidance. Visa rules, fees, processing times and document requirements can change.
Process
Step 1
First stage
Provide school with academic, identity, funding and sponsor evidence; school or proxy files in Japan.
Step 2
Before COE or visa submission
Nepalese long-term student must use a listed clinic and take valid passport.
Step 3
Clinic visit
Medical interview, physical examination and chest X-ray; sputum testing if TB is suspected; retain applicant copy.
Step 4
Before expiry
Normally 180 days from chest X-ray; clinic may limit it to 90 days. Submit for COE or visa as instructed.
Step 5
Before appointment
Passport, one form, one photo, COE print/original/copy, admission and Nepal checklist originals.
Step 6
Booking
All ordinary Nepal applications use VFS. Slots up to 10 working days ahead are released daily; no paid priority service.
Step 7
VFS appointment
Government single-entry benchmark JPY 3,000 equivalent plus VFS invoice; charges are non-refundable as stated.
Step 8
After submission
Typical 6 working days; detailed examination 1–2 months; without COE several months.
Step 9
After arrival
Residence card and address registration within 14 days, health insurance and school enrolment.
Step 10
Before any paid shift
Application fee JPY 0; no paid work before permission. Standard limit 28 hours/week, 8 hours/day in long vacations.
Risk signals
Travel profile
Practical flight and routing signals for planning this visa route. Not a booking service.
Last reviewed
Flight type
Nonstop KTM–NRT or one-stop Asian hubs
Estimated travel time
Nepal Airlines KTM–NRT about 6.5–7.5h nonstop; KTM–ICN–NRT/HND about 10–14h; KTM–BKK–NRT/HND about 10–14h
Travel difficulty
Moderate
Common transit hubs
Common airlines
Arrival airports
Transit warning
Book one PNR and confirm baggage tagged to Japan. A separate ticket at ICN/BKK/SIN can require immigration, baggage collection and transit-country entry permission. Send flight number and terminal to school and arrive inside its reception/housing window.
Most direct: Nepal Airlines KTM–NRT when operating. One-stop: Korean Air via ICN, Thai via BKK, Singapore via SIN. Carry passport, visa, COE copy, school address and JPETS certificate copy in hand luggage.
Travel estimates are planning signals only. Flight availability, airline routes, transit rules, and travel times can change.
Arrival readiness
Practical reminders for the first stage of travel and arrival.
Last reviewed
Use Visit Japan Web where available and complete customs declaration. Declare restricted goods and cash above applicable threshold.
Do not bring meat products, plants, soil, fruit/vegetables or animal products without required inspection/certificates.
Carry medicine in original packaging with prescription. Some narcotics, stimulants and larger quantities require advance import permission.
Follow school/dormitory rules; remove shoes and observe local etiquette where required.
Register residential address at municipal office within 14 days after settling; carry residence card where legally required.
No paid work until outside-status permission is granted. Standard limit: 28 hours/week in term and 8 hours/day during long vacations; adult-entertainment-related work prohibited.
At NRT/HND/KIX receive residence card where issued, retain COE/JPETS copy and follow school pickup/housing window. Send flight/terminal before departure.
Police 110; fire/ambulance 119. Save school emergency contact and Nepal mission contact.
Register address within 14 days, enrol National Health Insurance where applicable, complete school enrolment and obtain work permission before paid shift.
Arrival guidance is a planning aid. Always verify customs, medicine, and local law rules with official authorities before travel.
Official sources
Last reviewed
Japan MOFA — General visa: Student
High reliabilityOfficial immigration page
Passport, form, photo, COE and processing without COE
Embassy of Japan Nepal — visa information
High reliabilityEmbassy / consulate page
VFS-only, 6 working days, busy seasons, no priority
VFS Japan Nepal
High reliabilityVisa application centre
Appointment and local invoice
Japan JPETS
High reliabilityGovernment portal
Mandatory Nepal TB screening, clinics, process and validity
Japan Immigration Services Agency — outside-status permission
High reliabilityGovernment portal
Part-time work permission and zero fee
Visit Japan Web
High reliabilityGovernment portal
Immigration/customs digital declaration
Japan Customs — passenger clearance
High reliabilityGovernment portal
Customs declaration
FAQs
Important disclaimer
VisaAtlas is a research and planning platform. Always verify final requirements with official authorities before applying.
Cost intelligence
These figures are planning estimates only. Actual costs can change depending on official fees, exchange rates, service providers, document preparation, and applicant profile.
Exchange rates are estimates and may differ from banks, card providers, or visa centres. FX estimate updated: 2026-06-14.
Estimated totals
JPY cost estimate
Official fees to pay
JPY 3,000
Approx. USD 19
Preparation costs
Not calculated
Proof of funds to show
Not calculated
Official fees include only cost items marked Official fee. Proof of funds is money to show, not a fee. Preparation includes document, medical, travel, and other non-official planning costs.
Japan single-entry visa government fee
Official fee
Collected as local-currency equivalent according to mission fee schedule; confirm NPR conversion on VFS invoice.
Check sourceJPY 3,000–3,000
Approx. USD 19
VFS Nepal service charge
Service fee
VFS booking/submission invoice states current non-refundable amount.
Check sourceVaries
JPETS TB screening
Medical / insurance
Applicant pays designated panel clinic. Clinic sets cost and issuance time; only designated-clinic certificate accepted.
Check sourceVaries
Sputum testing when active TB is suspected
Medical / insurance
Panel doctor orders after interview/exam/chest X-ray; clinic invoice applies.
Check sourceVaries
COE application government fee
Official fee
No separate government application fee recorded for standard COE filing; school/agent administrative charges must be disclosed separately.
Check sourceJPY 0–0
Permission for activity outside student status
Official fee
Immigration Services Agency procedure has no fee; permission required before paid part-time work.
Check sourceJPY 0–0
Translation/document preparation
Translation / notarization
School/VFS list determines documents; provider quotes per page.
Check sourceVaries
Travel/medical insurance
Medical / insurance
Embassy recommends overseas insurance; insurer sets premium.
Check sourceVaries
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Browse all published routes grouped by origin or destination country.
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VisaPathways is an information platform. Visa fees, document rules, processing times and eligibility requirements can change. Always confirm details with the official immigration authority or embassy before applying.
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